Date : September 18th , 2025

Time: 3pm ET | 2pm CT | 1pm MT | 12pm PT

Duration: 120 Minutes

Description:

Remote and hybrid hiring have made employment eligibility verification more complex. Employers must understand when physical document examination is required, when they may use the DHS-authorized alternative procedure, how E-Verify affects the process, and how to maintain records that withstand government inspection. Employers using the remote procedure must meet specific eligibility and documentation requirements, including participation in E-Verify in good standing. This practical course gives HR, payroll, accounting, finance, legal, and compliance professionals a structured framework for managing Form I-9 responsibilities across the employee lifecycle. Participants will review completion deadlines, acceptable document categories, retention rules, remote verification workflows, E-Verify case processing, TNC handling, reverification, and common compliance failures. The program also examines the difference between technical and substantive violations, correction and amendment procedures, internal audit methods, fraudulent-document concerns, anti-discrimination safeguards, and preparation for ICE inspections. Employers may conduct internal audits using neutral, nondiscriminatory criteria, and ICE inspection notices generally require Forms I-9 to be produced within three business days

Topics Covered:

• Form I-9 fundamentals and employer responsibilities.
• Completion deadlines, acceptable documents, retention, and reverification.
• DHS-authorized alternative procedure for remote document examination.
• E-Verify enrollment, case creation, TNCs, FNCs, and recordkeeping.
• Technical versus substantive violations and high-risk error patterns.
• Form I-9 correction, amendment, and audit documentation procedures.
• Internal audit planning, sampling, quality control, and remediation.
• Suspicious documents, anti-discrimination obligations, and escalation protocols.
• ICE inspection preparation, document production, and response planning.

Learning Objective

• Identify employer responsibilities for completing, retaining, updating, and reverifying Form I-9.
• Explain eligibility requirements and required workflow steps for using the DHS-authorized alternative procedure for remote document examination.
• Describe E-Verify participation requirements, Tentative Non confirmation (TNC) procedures, employee notification obligations, and related recordkeeping requirements.
• Distinguish between technical and substantive Form I-9 violations and assess common high-risk errors.
• Apply compliant procedures for correcting errors, documenting amendments, and conducting internal I-9 audits. USCIS generally requires corrections to be made transparently, with changes initialed and dated rather than backdated.
• Evaluate appropriate procedures for addressing questionable or suspicious documents while avoiding discriminatory practices.
• Develop an audit-response plan for ICE inspections, including document organization, internal escalation, and timely production of Forms I-9.

Credits and Other information:

• Recommended CPE credit – 2.0
• Recommended field of study – Taxes
• Session Prerequisites and preparation: None
• Session learning level: Basic
• Location: Virtual/Online
• Delivery method: Group Internet Based
• Attendance Requirement:  Yes
• Session Duration: 120 Minutes

Who Will Benefit:

• CPA
• Enrolled Agents (EAs)
• Tax Professionals
• Attorneys
• Other Tax Preparers
• Payroll professionals
• HR professionals

About Our Speaker:

Aaron Riedthaler,MBA, CPP

Educator and Consultant

Aaron Riedthaler is the owner of PayRied Consulting, LLC, helping businesses manage payroll expenses with nearly two decades of expertise. He holds an undergraduate degree in accounting and an MBA awarded summa cum laude, along with a Certified Payroll Professional license. Aaron is an active member of PayrollOrg and the National Payroll Institute in Canada. Aaron began his career as a payroll specialist at Paychex and has served in roles such as global payroll manager, adjunct instructor, senior accountant, and tax accountant. His background includes accounting, tax, payroll, and human resources across various industries.